2009 Tour Information June 9th

This was sent in an email today. Please email me if you need these forms neudorff@verizon.net

Dear NHYC Choir Parents & Singers

Church Medical Release Form: The forms must be filled out once each year and our current forms are ready to expire. These forms are used by both John Cravens and myself and you only need to fill out ONE form as we share the forms. If you have already filled out a new form for the 2009 Mission Trip, you do not need to fill out another form. If not, please see that you fill out a form as soon as possible. These forms MUST BE NOTARIZED by a Notary Public. Peggy Finkel in our church office is a notary and would be most pleased to notarize your form for you. If you have a question, please let me know.

2. Nashville Area Habitat Release Form: THESE FORMS ARE FOR STUDENTS 14 AND ABOVE ONLY!! This form is a Habitat for Humanity Release Form for our older students. Those youth who are 13 and below DO NOT NEED the Habitat form. The forms are needed for our older group to do the work projects for Habitat.

The “What To Bring” List is to help you decide how to pack. Should you have any questions about the “What to Bring” List please let me know as I will be glad to help you anyway that I can. We have ordered our new NHYC Shirts for the tour and we will distribute the shirts just as soon as they arrive.

Hope this answers your questions!! Otherwise, please call me or e-mail ccaffee@firstmethodistplano.org.

Thanks,
Chris

Dear NHYC Choir Parents & Singers,
I hope this finds you having a beginning to a great summer! This is the first of two e-mails that you will receive from me. This e-mail includes an attached PDF file with the final itinerary for our 2009 NHYC Youth Choir Music City USA Tour that includes when, where, how, and even occasionally why. The second e-mail will include PDF files of our forms that need to be filled out and returned to us as well as a packing list, etc. If you are not able to open PDF files, please don’t hesitate to call me and I will get the information to you in another form. I have requested a READ RECEIPT so that I may know that you received this information.

I hope you find the itinerary helpful. You will find a list of concerts, work projects, churches, hotels, attractions, etc. that are included in our week. Most all of those entries have an address, phone number, pictures, and a contact name should you need to reach us in an emergency. You will also find that when your youth is expected to pay for a meal, you will see KIDS PAY! next to that particular meal. You will also note that I have changed our time to arrive at First, Plano and depart for Memphis. This is best for our Saturday schedule and gives everyone a little more to time to sleep on Saturday morning.

MONEY AND MEDICINE: If you feel more comfortable with an adult helping your youth with money or medication, our adult team is glad to help with this issue. Place money for each in envelopes marked with the name of the youth, the day it is to be distributed, and how much money is inside the envelope. The envelopes are handed out at the beginning of each day. The same routine goes for medicine – except the medication can stay in it’s usual prescription bottles. Just make sure to include any special instructions or special medical problems on the church’s Medical Release Form.

We received an invitation to sing for the Veterans Administration Hospital Complex in Memphis on Friday, June 26 before departing for Texas. We will be in their theater area for the event, but our performance will be broadcast by Closed Circuit Television into every area of the hospital complex. This evidently switches all the TVs in the building that channel so that everyone will see our Youth Choir. I am told there will also be a video recording of the event.

I hope you find this information helpful and that you and your student musician will find some excitement for the ministry that we are about to begin in the great state of Tennessee. Should you have questions or any problems, please do not hesitate to call me. My cell phone is (214)477-4561 and my e-mail address is ccaffee@firstmethodistplano.org. Please be looking for a second e-mail from me with forms and “what to bring” list. I am so looking forward to having your youth with me for another great NHYC Tour.

Yours in Christ,
Chris

Chris Caffee, Minister of Music